The service
Qonform is provided by Qonform ApS. References to “Qonform”, “we”, “us” or “our” in these terms mean that company.
Qonform ApSCVR 46864239
Frejas Ager 25
Dalby
6000 Kolding
Denmark
Qonform lets organizations structure assessments, invite collaborators, collect answers and supporting evidence, and create point-in-time reports. Optional consulting is arranged separately; no particular assessment outcome is guaranteed.
These terms apply to account holders and visitors. If your organization has a separate written agreement with the provider of Qonform, that agreement governs where it conflicts with these terms.
Accounts and access
Use an account only if you are authorized to act for the organization that invited you. Keep your sign-in details secure, provide accurate contact information, and tell us promptly if you suspect unauthorized access. Organization administrators manage invitations and access to their assessments.
Your content
You and your organization are responsible for the questions, answers, comments and files you submit, including permission to share them with invited participants. You retain your rights in that material. Qonform uses it to operate the assessment, enable collaboration and produce requested outputs, not to claim ownership of it.
Do not upload personal data unless your organization has an appropriate lawful basis and has informed the people concerned. Take particular care with sensitive personal data and third-party confidential information.
AI-assisted features
When you request an AI report or answer suggestions, relevant assessment text is sent to external AI service providers for generation. Report prompts include assessment questions, answers and selected risk comments; uploaded evidence file contents are not sent in report prompts. Review all generated material before relying on or sharing it.
AI output supports human review; it is not a substitute for independent professional, legal or compliance advice.
Personal data
Our privacy notice explains how personal data and cookies are used and how to make a data-rights request. Accepting these terms does not constitute consent to optional analytics cookies. Where Qonform processes personal data on an organization's behalf, the parties must put any required data processing agreement in place before that processing.
Read the privacy noticeAcceptable use
Do not use the service to break the law, infringe another person's rights, upload malicious content, interfere with the service or try to access another organization's data without authorization. We may restrict access when reasonably necessary to protect the service, users or legal rights.
Changes and disputes
The service and these terms may change. Any changes to your organization's agreed service or access are subject to its written agreement and applicable law. Nothing here excludes liability that cannot legally be excluded or limits mandatory rights you have under EU or national law.
Please contact us first about any question or dispute so we can try to resolve it.
Contact
For questions about these terms or the provider of Qonform, email info@qonform.eu.